Ny sida 1

R U L E S

for "Lijnwäfware Erich Sundberg's släktförening", approved by the Ministry of Justice in Helsingfors, October 26th, 1989.

C h a p t e r 1. NAME, DOMICILE AND AIMS OF THE SOCIETY.

$ 1

The name of the Society is LIJNWÄFWARE ERICH SUNDBERGS SLÄKTFÖRENING, its domicile is the district of Finström, Åland Islands, and its sphere of operations is world-wide.

The family society is hereinafter called "the Society".

$ 2

The aims of the Society are to trace the history and destinies of the family, to foster the traditions of the family and to promote the feeling of affinity within the family.

$ 3

The Society achieves its aims by

- arranging joint gatherings, family days, excursions and other occasions connected with the activity of the Society;

- collecting and filing data about the family;

- assisting and advising members in tracing the destinies of the family and notifying members of the results; and

- publishing and keeping an up-to-date register of members of the family.

C h a p t e r 2. MEMBERS OF THE SOCIETY.

$ 4

As a member of the Society any person over the age of 18 may be admitted whose father or mother belongs to the family, or who has entered the family through marriage.

$ 5

Members of the Society shall pay an annual fee, the amount of which will be fixed at the annual meeting.

The committee of the Society may exempt any member from payment of the fee on account of the relevant person's great age, illness or other cause hindering him/her from paying.

$ 6

A person may become a lifetime member of the Society by paying a sum equivalent to ten annual fees.

$ 7

A member's child under the age of 18 may become a junior member of the Society but will not have the right to vote and will be exempt from paying the annual fee.

$ 8

Following a proposal by the committee, a person who has specially distinguished himself/herself in the activity of the Society may be appointed an honorary member by the Society. Honorary members are entitled to vote at meetings of the Society, but are exempt from paying the annual fee.

$ 9

The committee shall keep a register of members of the Society.

C h a p t e r 3. COMMITTEE OF THE SOCIETY.

$ 10

The administration of the Society is in the hands of a committee, to be appointed at an ordinary annual meeting of the Society.

The committee consists of a president and vice-president and minimum of six and a maximum of nine members. Members of the committee hold office for a term of three years with the exception of the president and vice-president, who are elected for a year at a time. If there are six members two are to retire annually. If there are more members, three are to retire in the first two years and the remainder in the third year. In the first two years the retiring members are to be decided through drawing lots. Any retiring member may be re-elected.

The committee constitutes a quorum when the president or vice-president and at least two other members are present, if the committee consists of six persons, or at least four members, if the committee consists of more than six. Decisions of the committee are settled by a majority vote. If the votes are even, the president's vote is decisive.

At meetings of the committee a record of decisions shall be kept.

$ 11

The committee may appoint sub-committees within itself or from other members of the Society for the purpose of performing special duties.

$ 12

The name of the Society shall be signed by its president or vicepresident together with another member of the committee.

$ 13

To support its activity the Society may accept bequeathed or donated property, establish foundations or arrange fund-raising campaigns or lotteries. The Society may own property necessary for its activity.

C h a p t e r 4. THE SOCIETY'S ACCOUNTS.

$ 14

The Society's final accounts are to be drawn up for every calendar year. The final accounts shall be inspected by auditors elected for the purpose, who shall complete their duties by the following March.

C h a p t e r 5. MEETINGS OF THE SOCIETY.

$ 15

The annual meeting of the Society shall be held during the period April 1 - September 30 at a place and time decided by the committee. A notice convening the meeting shall be inserted in daily newspapers or communicated by letter to all members at least two weeks beforehand. The annual meeting is valid when it has been convened according to the statutes of the Society.

Members of the Society may be called by the committee to an extra family meeting through a newspaper notice or letter at least two weeks prior to the meeting.

$ 16

To conduct a meeting a president and secretary shall be elected, plus two persons to check minutes. For the meeting a quorum must be present. At the annual meeting the following matters are to be dealt with:

1. the meeting shall be opened;

2. officers for the meeting shall be elected;

3. the agenda for the meeting shall be approved;

4. the final accounts, the annual report and the auditors' report shall be considered;

5. the final accounts shall be approved and the committee and other accountable persons shall be discharged from liability;

6. the fees of the president of the Society, the members of the committee, auditors and any other officers shall be fixed;

7. the plan of activity, the budget and the amount of the membership fee for the following year of operations shall be approved;

8. the president and vice-president shall be elected, as well as other members of the committee in place of those due to retire;

9. the required number of auditors and auditors' deputies shall be elected; and

10. any other matters mentioned in the notice to the meeting shall be considered.

$ 17

At the annual meeting every attending member of the Society who has paid the annual fee shall have an equal vote.

When a vote is taken a majority decision shall prevail. If votes are even the president's vote is decisive, except in elections, when lots shall decide.

C h a p t e r 6. ALTERATIONS TO THE RULES AND DISSOLVING THE SOCIETY.

$ 18

A decision to alter the rules or to dissolve the Society may be made only if the matter has been specially mentioned in the notice of the meeting.

A decision to alter the rules requires a two-thirds majority of the votes given at the meeting. A decision to dissolve the Society requires the same majority of votes at two consecutive family meetings, to be held at intervals of at least two months. One of the meetings shall be an annual meeting.

$ 19

In the event of the Society being dissolved, a decision shall be made at the last meeting for the property of the Society to be used in a way which best furthers the aim of the Society. The records of the Society shall be handed over to the official archives of the Åland Islands.

$ 20

In all other respects the provisions of the Law of Societies shall apply.

Tillbaka/Back